Management radar. Project manager cockpit.
Management sees the portfolio, priorities and decisions. Project managers control details, tasks and forecasts in the same data space.
A Radar for project portfolios.
A Cockpit for project managers.
The shows exactly where projects now need a decision, budget, or leadership. Budget, deadlines, forecasts, risks and approvals become clear control signals.
The factory Project Control Center is software for multi-project management, project controlling and project portfolio management. It brings project status, budget, forecast, risks, approvals and tasks together in one shared project control dashboard.
MPM = management view across all projects · SPM = operational view of a single project · PRM = roles & responsibilities across internal and external stakeholders
AI-generated visualization: Project Control Center
Data triggers action.
Plan changes, budget signals and forecast shifts automatically start warnings, approvals, tasks or escalations.
Proven in large enterprises.
Hundreds of projects, dozens of people responsible, decentralized data entry – rollout possible within a few weeks. References ↗
One control center. Two perspectives. One control logic.
Management needs an overview. Project managers need operational depth. The Project Control Center connects both: portfolio radar on top, project control below, synchronized through rules, roles and workflows.
Data becomes decisions. Decisions become tasks. Tasks become controllable progress.
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MPM – Multi-Project Management Portfolio, budget, forecast, risks, status and decision needs at management level.
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SPM – Single Project Management Detailed planning, actual costs, remaining work, milestones, resources, tasks and results for project managers.
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Trigger logicPlan changes, thresholds and status changes start the appropriate next step.
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Watch-DogAny deadline (including individual lead times) can be used for monitoring. The Watch-Dog can also check whether required adjustments were made within set deadlines.
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Dashboard viewAll relevant metrics in one interface – role-based for management and project teams.
Control center principle in real time
Project changes generate management signals.
Management decisions trigger project actions.
As in a classic control center, data isn't reported periodically – it's collected from individual projects on every change and consolidated in the multi-project control center. This turns many individual transactions into a controllable overall picture – in real time, not after the fact. And the reverse holds too: decisions from the management area feed back into the project in real time – not just at the next status meeting.
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Change in the SPM
A supplier enters a new commitment in their data space for the project – a deadline, cost, or resource changes.
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Automatic comparison
The control center immediately checks the change against the thresholds stored in the project.
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Notice, warning, or alarm
Depending on the severity of the deviation, the responsible person in the MPM area receives the appropriate notification level.
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Set up in customizing
Threshold values and notification paths are configured flexibly and can be adjusted at any time.
Example: supplier notification from the SPM data space
| Project | Change | Deviation | Notification level | Recipient |
|---|---|---|---|---|
| CRM rollout | Resource conflict reported | within tolerance | Notice | Project manager |
| Warehouse expansion | Delivery date +9 days | above warning threshold | Warning | Project manager + Multi-Manager |
| ERP migration | Cost +6% | above alarm threshold | Alarm | Controlling lead |
Roles in the control center
Every role sees exactly what it needs.
Multi-Managers, project managers, partners, procurement, controlling leads and others all work on the same data basis – but with different scope and reach.
Multi-Manager
Keeps an overview of all data and metrics across the entire project portfolio – consolidated, prioritized, and ready for decisions at any time.
Project manager with portfolio view
Sees an overview of their own projects in the multi-project control center – whether it's one project or seven – with status, budget, and open decisions for each project.
In practice, it's far from just classic managers who use MPM: as soon as a project manager is responsible for more than one project at a time – or a project is itself broken down into several sub-projects – they effectively become a multi-project manager at their own level.
Controlling lead
Works at the multi-project level: increases or reduces budgets, releases planned budgets – and automatically triggers feedback to the responsible project manager. Conversely, they themselves are automatically informed about relevant deviations from the projects.
Aggregated on top. Transparent in detail.
The decisive advantage: management first sees consolidated metrics – and can drill straight into the details whenever needed. The same user jumps from the aggregated view into the relevant single project and sees the transactions that generated the metric.
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Aggregation with depthBy default, MPM shows consolidated metrics – when needed, one click goes straight into the relevant SPM and opens the source transaction.
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Roles across company boundariesAny role – including external suppliers, subcontractors or partner companies – maintains "their" data independently in their own project space, regardless of company boundaries.
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Planned-vs-actual and planned-vs-forecast deviations always in viewThe control center continuously checks planned-vs-actual deviations and derives forecasts from them – based on recognized methods such as Earned Value Management (EVM) and progress-degree methods (PoP).
The control loop closes – instantly and interactively.
Information from individual transactions in the SPM is automatically escalated to the MPM area. There, the Multi-Manager and controlling lead organize the assessment and decision – implementation is then carried out again by the responsible project manager in the individual project.
Every change in the project finds its way up. Every decision in the portfolio finds its way back into the project.
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EscalateA deadline shift, cost change, or resource bottleneck in the SPM is automatically reported to the MPM area.
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Consolidate & assessThe Multi-Manager and controlling lead see the notification in the portfolio context – prioritized by severity.
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DecideIncrease or reduce budget, release a planned budget, or set priority – at the multi-project level.
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Reflect backThe responsible project manager receives the decision as concrete information directly back in their SPM.
Proprietary metrics · KPI & cKPI
We developed these metrics from the experience of 80 successful projects.
The Project Control Center works with a proprietary metrics logic drawn from over 20 years of project practice – following the principle of minimal input, maximum insight. For example: a click on a tile or a tag shows the formula, interpretation and benchmark. What is the difference between KPI and cKPI?
Object Map
Projects are made of relationships.
The Object Map shows which people, suppliers, contracts, budgets, deadlines, risks and tasks are connected – and what effect a change has across the project network.
One object. Many connections. One overall picture.
The Object Map represents complex n:m relationships graphically. This creates transparency, accountability and controllability across project boundaries.
Project A
Project B
Project C
Project ###
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People & rolesProject managers, decision-makers, team members and external partners with clear accountability.CRM Contact Management ↗
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Documents & contractsProject documents, approvals, minutes and contract references with status and history.DMS & Document Control Center ↗ CLM Contract Management ↗
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Budgets & forecastsPlanned budget, actual costs, remaining work and forecast as the basis for control and approval.Dashboard Controlling ↗ Data visualization ↗
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Risks & measuresAssessment, prioritization and operational implementation via tasks, roles and deadlines.BowTie risk management ↗ Kanban team management ↗
Integrated engines
Three engines make project data actionable.
The Workflow Engine, CRM Contact Management and DMS Engine connect data, people, documents and decisions into one controllable process.
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Project value changesPlan, actual, remaining work, budget or status is updated.⚙️
A rule appliesA threshold, role, deadline or status triggers the next step.👤
Responsibility is identifiedCRM Contact Management finds the role, person, team or decision-maker.📄
Evidence is attachedThe DMS Engine links documents, minutes and approvals.✅
Action runsA task, approval, warning or escalation is started.
Workflow Engine ↗Actively drives requests, approvals and escalations to the responsible person.
CRM Contact Management ↗Manages contacts, partners and external stakeholders – including across company boundaries.
DMS & Document Control Center ↗Automatically links every change with its supporting evidence – contract, minutes, or approval.
Operation & integration
SaaS or on-premise. Connected to your system landscape.
The Project Control Center can be used standalone or connected via interfaces to existing project, ERP, document and reporting systems. Its control logic also powers the factory Facility Management Control Center ↗.
SaaS operation
Cloud operation with updates, security and further development by factory. Ideal for fast rollout and scalable use.
On-premise operation
Operation on your own infrastructure with custom integration, role logic and connection to existing system landscapes.
Which projects should your control center manage?
In the demo, we use a sample portfolio to show how project notifications turn into decisions, approvals and tasks.